WFH HVAC Bookkeeper and Administrative Support Specialist - Ascora

Job Overview: Are you an experienced bookkeeper with strong Ascora expertise looking to take ownership of key financial and operational systems? As a HVAC Bookkeeper and Administrative Support Specialist, you will manage bank reconciliations, build productivity dashboards, and run essential backend reporting for a high-volume trade business. We are seeking someone with proven bookkeeping skills, familiarity with Australian business practices (including GST reporting), and ideally a background in the HVAC or field service industries. Apply today to play a pivotal role in driving operational efficiency and supporting business growth! Client Overview: Our client is a residential heating and cooling company based in Adelaide, South Australia. They operate with a team of three field technicians and handle high-volume seasonal demand during peak summer months. The business uses Ascora job management software to coordinate scheduling, quoting, invoicing, and technical support. Schedule: Monday - Friday, 0:00 AM/PM - 0:00 AM/PM Australian Central Daylight Time (Adelaide) (00 work hours per week)

• Responsibilities: Complete bank reconciliations consistently to keep financial records accurate and up to date
• Run regular reports in Ascora job management software to verify technician compliance and workflow accuracy
• Build and maintain performance scoreboards showing job values, time utilization, and key metrics for field staff
• Monitor technician activity and flag any discrepancies or areas needing attention
• Support invoicing and quoting processes during high-volume periods
• Identify opportunities to streamline reporting and administrative workflows
• Maintain organized documentation of processes and recurring tasks
• Provide reliable backend support during seasonal demand surges
• Requirements: Proven experience with bank reconciliation and bookkeeping tasks
• Proficiency with job management or scheduling software (Ascora experience is a strong advantage)
• Ability to create dashboards and scorecards from raw data
• Strong attention to detail and accuracy in financial record-keeping
• Comfortable working independently with minimal supervision
• Reliable internet connection and ability to work remotely
• Excellent communication skills for coordinating with Australia-based team
• Qualifications: Bonus if you have experience in the HVAC, trades, or field service industries
• Familiarity with Australian business practices and GST reporting
• Experience building custom reports or dashboards in job management platforms
• Experience supporting seasonal businesses with fluctuating workloads
• Why Join This Team: Work remotely with flexible part-time hours that complement your

schedule

• Support a growing residential service business during their busiest season
• Gain autonomy over backend operations with room to optimize and improve processes
• Collaborate with a small, focused team that values consistent support
• Opportunity for ongoing work as the business identifies additional backend tasks
• Month-to-month engagement with no long-term contract lock-in
• Independent Contractor Perks: Permanent work from home

Immediate hiring

Note: Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review. One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.