Event Specialist

Primary Tasks

• Lead the conceptualization, planning, and execution of events, from pre-production to post-event evaluation.
• Create and manage event timelines, checklists, and budgets to ensure smooth and cost-efficient execution.
• Oversee venue selection, supplier coordination, and vendor negotiations, ensuring quality and adherence to timelines.
• Manage permits, logistics, security, and technical requirements for each event.
• Coordinate with internal teams (Production, Creative, Marketing, PR, Finance) to ensure all deliverables are aligned.
• Prepare event documentation and post-event reports, including evaluations and cost summaries.
• Act as the event lead on-site, ensuring that all teams and suppliers perform as

schedule

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• Supervise setup, rehearsals, run-of-show, and pack-down activities.
• Troubleshoot and make real-time decisions during events to address any unforeseen issues.
• Work in tandem with the Executive Producer to align production coverage and live multimedia needs.
• Coordinate with the Marketing and Accounts Teams for partner requirements, branding placements, and deliverables.
• Maintain clear communication with sponsors, suppliers, and stakeholders before, during, and after each event.

Secondary Tasks (During Lean Periods)

• Assist the marketing team in campaign coordination, partnership fulfillment, and client servicing.
• Support in crafting event proposals, sponsorship decks, and presentations for potential partners.
• Help manage marketing collaterals, promotional materials, and PR coordination.
• Conduct post-event partner evaluations and recommend ways to strengthen partnerships.

• Bachelor’s degree in Marketing, Communications, Events Management, or related field.
• At least 3–5 years of experience in event planning, project management, or related fields.
• Proven track record in handling corporate events, media launches, or large-scale productions.
• Strong organizational, leadership, and problem-solving skills.
• Excellent communication and interpersonal abilities; comfortable interfacing with clients, partners, and suppliers.
• Flexible and willing to work during weekends or extended hours as required by event

schedule

s.

• Creative, resourceful, and solutions-oriented under pressure.
• Experience in media, lifestyle, wedding or entertainment events is a plus.