Executive Assistant, Outbound Calls & Calendar Management

We are hiring one Executive Assistant to work directly alongside a senior executive. This is a long-term role with a clear path forward. We promote from within, and this seat is where people start with us, not where they stay.

If you are the person who picks up the phone and gets things handled, we would like to meet you.

What You'll Do

• Outbound calls to vendors, clients, and appointment confirmations, around half of your day
• Follow through on open items until they are genuinely closed
• Document every call clearly and accurately while you are still on it
• Own the executive's calendar across multiple time zones
• Run the reminder system for deadlines, renewals, and follow-ups
• Support data entry when the team needs coverage

What We're Looking For

• 2+ years as an Executive Assistant, VA, or in admin support
• Outbound calling experience, meaning outgoing calls as a regular part of your day. This role is built around outbound.
• Calendar management for at least one executive or manager
• Accurate, high-volume data entry
• Clear, professional spoken English. Your voice represents us on every call.
• Google Workspace and/or Microsoft 365

Your Setup

• 50 Mbps download speed or better
• Laptop or desktop computer
• Headset with microphone
• Quiet, dedicated space for calls

How to Apply

Complete our application form. One page, approximately 10 minutes

https://docs.google.com/forms/d/e/1FAIpQLSfalvUd_mtfl_wPVjTRchpK77px5Ca6oH67pXqeXBmHr_mbFA/viewform

Please prepare three items before you begin

• Your resume (PDF)
• A speed test screenshot showing your download speed
• A photo of your workstation

We respond to every applicant who completes the form.

• Kindly apply through the form rather than the comments, so we can be sure your application reaches us.