Hybrid Bookkeeper / Accounts Payable (AP) Specialist

Hybrid Bookkeeper / Accounts Payable Specialist

Job Summary

The Bookkeeper / Accounts Payable (AP) Specialist helps manage daily financial records, vendor invoices, cash disbursements, and payroll compliance using QuickBooks. Operating in a hybrid setup based in Makati City, this professional ensures accurate financial reporting, alignment with Bureau of Internal Revenue (BIR) regulations, and timely coordination of mandatory government contributions (SSS, PhilHealth, Pag-IBIG). Work Setup, Compensation & Benefits

• Work Arrangement: Hybrid (3 days onsite at the office in Salcedo Village, Makati City, and 2 days work-from-home).
• Salary Range: ₱30,000 – 45,000 gross monthly (Commensurate with experience and BIR/QuickBooks expertise).
• Benefits Packageo Comprehensive HMO (Health Medical Insurance) from Day 1.o Standard 13th-month pay.o Government-mandated benefits (SSS, PhilHealth, Pag-IBIG).o Paid leaves (Vacation and Sick Leave upon regularisation).

Key Responsibilities

Accounts Payable & QuickBooks Management

• Process, verify, and input vendor bills, purchase orders, and expense liquidations into QuickBooks.
• Conduct regular bank, credit card, and vendor statement ledger reconciliations within the software.
• Perform three-way matching of invoices, receiving reports, and procurement requests.
• Prepare Accounts Payable Vouchers (APV) and handle check, ACH, or corporate online bank disbursements. Philippine Tax & BIR Compliance
• Compute, file, and remit monthly and quarterly BIR tax returns (e.g., VAT Forms 2550M/Q, Withholding Tax Forms 1601-EQ/1601-C) via eBIRForms or eFPS.
• Prepare and issue BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) to suppliers subject to Expanded Withholding Tax (EWT).
• Maintain and update the company’s official BIR Books of Accounts (General Journal, General Ledger, Cash Receipts, and Cash Disbursements).
• Compile and submit the Summary List of Sales and Purchases (SLSP) and the Quarterly Alphalist of Payees (QAP). Government Contributions & Payroll Support
• Compute, validate, and remit monthly employee and employer-share statutory contributions according to current SSS, PhilHealth, and Pag-IBIG

schedule

s.

• Reconcile government contribution records against monthly payroll data to ensure zero compliance gaps.
• Handle employee documentation, loan verifications, and claims processes through government platforms.
• Assist in generating and filing annual BIR Form 2316 certificates for employees. Qualifications & Requirements
• Education: Bachelor’s degree in Accountancy, Accounting Technology, Finance, or a related business field. TESDA accreditation and hands on experience, will also be accepted.
• Experience: Minimum of 1–2 years of hands-on bookkeeping, accounts payable, and local tax compliance experience.
• Location & Availability: Ability to commute to Salcedo Village, Makati City for the 3-day onsite requirement, and available on offsite days.
• Software & Tools: Advanced proficiency in QuickBooks and MS Excel; proficient navigation of government transaction portals (My.SSS, Pag-IBIG Virtual Office, PhilHealth EPRS, eBIRForms, eFPS).
• Technical Knowledge: Philippine tax codes (VAT, EWT) and statutory government deduction frameworks.
• Skills: Meticulous attention to detail, strong data entry accuracy, and excellent organizational skills required for hybrid workflows.