WFH Medical Scheduling & Credentialing Assistant

This role supports physician scheduling, hospital coordination, medical records management, credentialing, billing audits, and executive administrative functions across six hospital facilities. You will manage daily and monthly scheduling operations, coordinate physician availability and leave requests, maintain accurate medical records and operational reports, and provide ongoing support to providers and internal departments. The ideal candidate is comfortable handling high-volume administrative work, working with multiple stakeholders, maintaining accurate data, and managing time-sensitive healthcare operations with professionalism and confidentiality.

Key responsibilities

Coordinate daily and monthly physician scheduling across six hospital facilities, gather physician availability, manage leave requests, and maintain scheduling calendars and rotations

• Communicate schedule updates, assignments, and changes to physicians, hospitals, and internal stakeholders
• Liaise with hospital teams to ensure staffing needs and scheduling requirements are aligned
• Manage and supply missing medical records through Monday.com, download, review, organize, and upload medical charts to Share

File

• Contact providers and follow up on missing documentation across five hospitals, coordinate Share
• File upload requests and maintain accurate records

Coordinate credentialing requirements for existing providers, assist with new provider applications, and maintain accurate provider files and credentialing trackers

• Coordinate payroll-related requests and manually update attendance records for overtime hours
• Perform daily Plexus sweeps to identify and follow up on incomplete entries and coordinate billing audits
• Prepare weekly after-hours utilization reports across multiple hospitals and manually extract and reconcile daily case data from hospital PDF reports
• Manage calendars, meeting reminders, administrative

schedule

• s, and coordinate cross-department requests involving billing, medical staff, and compliance teams
• About you3+ years of experience in healthcare administration, medical scheduling, medical records, executive assistance, or a related field

Experience coordinating

schedule

• s across multiple facilities, departments, or teams
• Familiarity with medical records, provider credentialing, hospital operations, or healthcare billing workflows
• Strong proficiency in Microsoft Excel or Google Sheets, including data entry, tracking, and reconciliation
• Experience using project management and file management platforms such as Monday.com and Share

File

• Strong written and verbal English communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities, deadlines, and high-volume administrative tasks
• Ability to handle confidential healthcare and provider information appropriately
• Willingness to work with hospital

schedule

s and operational requirements, including possible time-zone differences