AU Real Estate Virtual Assistant

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• AU Real Estate Virtual Assistant - Executive Assistant with HR and Operations Experience

REassist Virtual Assistance Services

·

4.4

Work from Home

Remote

PHP 30,000 - PHP 60,000 a month

-

Full-time

Full job description

Our client is looking for a proactive, highly organized, and sharp Executive Assistant & Operations and HR Virtual Assistant to support their growing real estate team. This role sits at the center of our daily business operations, requiring a unique mix of calendar management, team performance tracking, internal HR support, and event coordination.

The ideal candidate is incredibly tech-savvy, possesses exceptional communication skills, and is comfortable using Australian real estate platforms to keep our team running efficiently.

Key Responsibilities

• Email & Calendar Management:
• Take full ownership of executive/team inboxes; sort, tag, and filter emails, responding to or redirecting inquiries where possible.
• Coordinate and schedule internal meetings, interviews, and calls, dynamically adjusting appointments as calendar conflicts arise.
• Associate Management & KPI Tracking:
• Compile and prepare weekly performance statistics and track team KPIs.
• Attend internal team meetings to record

note

s, draft reports, and drive actionable follow-ups.

• Build weekly training slides and follow-up collateral for team development.
• HR Administration & Recruitment Support:
• Support the end-to-end recruitment process by posting job ads, screening applicants, checking references, and communicating with recruitment agencies.
• Facilitate smooth onboarding by drafting offer letters and managing onboarding paperwork.
• Assist in HR compliance by preparing performance/conduct reports and drafting Performance Improvement Plans (PIPs) under management instruction.
• Event Administration:
• Assist in planning internal corporate events by researching locations, liaising with venues, and requesting quotes.
• Coordinate guest RSVPs, track dietary requirements, manage speaker

schedule

s, and order necessary event collateral.

Required Skills & Qualifications

• Real Estate Tech-Savviness: Direct experience or high familiarity with Australian real estate tools like Vault

RE, Property

Tree, Pricefinder, and Activepipe is a massive advantage.

• Administrative Excellence: Deep proficiency in Google Workspace (Docs, Sheets, Slides, Gmail) and electronic signature workflows via Docu

Sign.

• HR & Recruitment Familiarity: Previous experience assisting with recruitment pipelines, handling onboarding documentation, and maintaining strict confidentiality with HR records.
• Design/Template Familiarity: Comfortable using templating and branding platforms like Outfit and Designly to generate slides and event collateral.
• High Attention to Detail: Exceptional written English skills, a professional phone/email manner, and the ability to capture complex meeting

note

s accurately.

Pay: Php30,000.00 - Php60,000.00 per month

Benefits

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Experience

• Activepipe: 1 year (Preferred)
• Property Tree: 1 year (Preferred)
• Pricefinder: 1 year (Preferred)
• Outfit and Designly : 1 year (Preferred)
• Docu

Sign: 1 year (Preferred)

• Vault
• RE: 1 year (Required)
• Work Location: Remote
• Company and salary information

Review for REassist Virtual Assistance Services

• Review for REassist Virtual Assistance Services, Work from Home
• Review for Real Estate Assistant at REassist Virtual Assistance Services
• Review for Real Estate Assistant at REassist Virtual Assistance Services, Work from Home

Salaries for REassist Virtual Assistance Services

• Salaries for REassist Virtual Assistance Services, Work from Home
• Salaries for Real Estate Assistant at REassist Virtual Assistance Services
• Salaries for Real Estate Assistant at REassist Virtual Assistance Services, Work from Home

Salaries for Real Estate Assistant

• Salaries for Real Estate Assistant, Work from Home
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