Virtual Assistant – Data Entry & Scheduling

Job Summary: We're searching for a reliable and detail-oriented Data Entry and Administrative Assistant to support the daily operations of a growing service-based business. You'll process incoming job requests, keep records accurate across several software systems, and make sure customer accounts and job details stay current. We're after someone highly organized, comfortable picking up new software tools, and able to work through repetitive administrative tasks with speed and accuracy. Key Responsibilities: Watch for incoming job requests arriving via email and property management platforms

• Set up and update customer and job records in the company's scheduling software
• Log detailed job information, including service location, treatment type, and materials used
• Close out finished jobs and add accurate

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• s for every service visit
• Keep records organized and current across multiple systems and platforms
• Touch base daily with the business owner to confirm job status and priorities
• Help with general administrative tasks as needed
• Support follow-up on incoming customer inquiries as the role develops
• Mandatory Skills: Track record in data entry and administrative support
• Strong attention to detail and high accuracy when entering information
• Comfortable learning and finding your way around new software platforms quickly
• Responsible, exact, and comfortable working independently
• Clear communication skills
• Comfortable using messaging tools such as WhatsApp for daily updates
• Preferred Skills: Experience with property management or field service software (e.g., AppFolio, Buildium, or similar platforms)
• History in the pest control, home services, or field service industry
• Experience with customer outreach or follow-up calls
• Ability to keep several tasks and priorities on track at once

Why Join Us: This is a strong opportunity to join a growing business where your organizational skills make a direct impact from the first day. You'll have flexible working hours built around genuine collaboration with the business owner, plus room to take on new responsibilities as the role evolves.