Bookkeeper Virtual Assistant

Job Summary: We'd like to hire a detail-driven Multi-Entity Bookkeeping Specialist to handle the books and compliance for a growing real estate portfolio and an e-commerce brand run across several LLCs and S corporations. You'll take charge of reconciliations, entity maintenance, payroll setup, and CPA reporting, while coordinating vendor payments and mentoring two junior team members. The best candidate offers strong US bookkeeping experience, solid knowledge of US entity compliance, and the discipline to keep every account accurate to the penny. Key Responsibilities: Reconcile income and expenses to the penny across multiple bank accounts, credit cards, and payment methods

• Pinpoint and separate personal charges from business transactions for every entity
• Update and maintain the real estate portfolio performance tracker
• Verify AI-generated bookkeeping entries and correct any miscategorizations
• Compile and send monthly statements and updates to the CPAManage the e-commerce business's books separately from the real estate entities
• Keep annual filings and good standing current for all LLCs and S corporations
• Handle payroll registration setup and management across two states
• Work with the property manager and contractor, including reviewing and approving payments
• Delegate to, oversee, and review the work of two interns
• Mandatory Skills: Solid US bookkeeping experience, including handling books for several entities at once
• Strong knowledge of US entity compliance, including LLC and S corp annual filings and maintaining good standing
• Background in multi-state payroll registration and setup
• Advanced reconciliation skills across multiple accounts and payment platforms
• Highly proficient in Excel or Google Sheets
• At ease delegating to, supervising, and reviewing the work of junior team members
• Exceptional attention to detail and accuracy
• Self-reliant, accurate, and consistent in your work
• Strong written communication skills and comfort with asynchronous work
• Preferred Skills: Background in real estate bookkeeping, including rental property income and expense tracking
• E-commerce bookkeeping experience
• Knowledge of cloud accounting software such as QuickBooks Online or Xero
• Experience reviewing or working with AI or automated bookkeeping tools
• Experience working with CPAs, property managers, or contractors
• Knowledge of Slack for team communication
• Ability to run several projects in parallel

Why Join Us: Be part of a growing, owner-led business where your expertise directly influences how the company operates. You'll partner closely with a hands-on owner who prizes accuracy and independence, and the asynchronous communication style lets you run your own workflow. The role brings real ownership, leadership responsibility, and room to grow alongside the portfolio.