Research and Library Assistant

The Research and Library Assistantis responsible for providing administrative, bookkeeping, and compliance support to ensure smooth day-to-day business operations. The role includes maintaining records, assisting with financial documentation, processing basic legal and government-related requirements, and coordinating with internal teams and external agencies when necessary.

Key Responsibilities

Administrative Support

• Perform general administrative and clerical duties.
• Maintain organized filing systems for company records and documents.
• Prepare reports, correspondence, and internal documentation.
• Coordinate meetings,

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s, and office-related activities.

• Handle office supplies, vendor coordination, and operational support tasks.

Bookkeeping & Financial Records

• Assist in maintaining accurate bookkeeping records.
• Record expenses, payments, invoices, and petty cash transactions.
• Prepare basic financial reports and documentation.
• Coordinate with accountants or external auditors when needed.
• Ensure proper filing and safekeeping of financial records.

Legal & Documentation Support

• Assist in the preparation and processing of basic legal documents and contracts.
• Maintain corporate records, permits, licenses, and business registrations.
• Coordinate notarization, document submission, and related administrative processes.
• Monitor document expiration dates and renewal

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s.

Government Compliance Support

• Assist with government compliance requirements and filings.
• Coordinate submissions and processing with agencies such as: BIR, SEC, DTI, SSS, PhilHealth, Pag-IBIG, LGU offices
• Help ensure timely renewal of permits, registrations, and statutory requirements.

Education

• Bachelor’s Degree in Business Administration, Accountancy, Office Administration, Library and Information Science, or related field preferred.

Experience

• Experience in administrative work, bookkeeping, or office operations is an advantage.
• Familiarity with government compliance processes and documentation preferred.

Required Skills

• Basic bookkeeping and recordkeeping skills
• Knowledge of office administration procedures
• Familiarity with government transactions and compliance processing
• Strong organizational and multitasking skills
• Attention to detail and confidentiality
• Good written and verbal communication skills
• Proficiency in Microsoft Office or Google Workspace