Executive Assistant I Work From Home

We’re an Australian tax and accounting firm looking for a detail‑driven, proactive Virtual Executive Assistant to support a founding director with administrative and workflow coordination tasks. This role needs strong organisation and the ability to manage competing priorities is essential. This is a long-term, remote role ideal for someone who enjoys structure, communicates clearly, and thrives in a professional services environment.

About us

Factor1 is not your traditional accounting firm. Over the past decade, we've grown to a team of 100+ talented people who challenge industry norms and embrace innovation. Our culture is built on collaboration, curiosity, and the desire to do things better. Here's a recent Factor1 activity attended by our PH team:https://drive.google.com/file/d/1KKKlzzaqQFPx9gYYsZssDpj-9NrAaGgi/view?usp=sharingWhat We Offer Work-from-home setup Annual remuneration: From ₱550,000 to ₱720,000 (depending on experience) Learning opportunities while you work and earn Career development opportunities HMO allowance upon regularization (after the 6th month) IT equipment provided (own internet connection required) Tenure recognition program 32 paid leaves Key Responsibilities Email inbox management for the director is a primary and critical responsibility, including prioritising, triaging, and actioning items. Managing calendars and appointment scheduling for the director. Provide assistance to other managers. Preparing client correspondence, engagement letters, and follow-up reminders. Supporting client onboarding and maintaining accurate CRM records. Handling document organisation, file management, and data entry in accounting/tax systems. Coordinating with the Australian team to keep workflows and deadlines on track. Providing general administrative support and basic research as needed. Communicating with clients and staff in a clear, firm, and professional manner when chasing documents, clarifying details, or rescheduling appointments. Delivering timely, high-quality customer service. Confidently acting as gatekeeper by filtering requests and determining appropriate access to the directors. Drafting communications and updates on behalf of the leadership team Preparing meeting agendas, taking minutes, and tracking action items. Managing personal admin for leadership, including travel and subscriptions. Coordinating travel bookings and itineraries. Ensuring commitments and follow-ups are completed. Proactively asking questions when uncertain and taking initiative to close information gaps. Creating, documenting, and maintaining written processes and procedures to improve workflow consistency. Skills & Experience Strong written and spoken English. 5 years + experience providing executive assistance to Senior Management, ideally virtually and to multiple stakeholders. Australian Accounting Administration experience will be highly regarded. Comfortable being direct, assertive, and confident when following up with clients or team members. Highly organised, tech‑savvy, and comfortable learning new systems. Ability to work independently and manage multiple priorities. IMPORTANT: Kindly complete the assessment exam to be considered

General Assessment Exam: https://factor1.com.au/assessments/general-assessment/Thank you for your interest in joining our team!