HR and Administration Coordinator (ILOILO)

• ROLE SNAPSHOTOpen to fresh graduates up to 2 years of work experience in administrative tasks (background in construction or scaffolding industry is preferred)
• Excellent communication skills, both verbal and written (to communicate effectively with international and internal stakeholders/people)
• Strong organizational skills with high attention to detail (proactive and solution driven)
• Willing to work onsite

About the Role

As an HR and Administration Coordinator, you will play a vital role in providing end-to-end support in human resources, administration, payroll, health and safety, fleet coordination, and general business operations across the company's nationwide operations. The role ensures the efficient, compliant, and effective day-to-day operation of business functions by providing support to employees, managers, and directors across all branches. You will work closely with estimators and operations managers to make sure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day-to-day administrative and business support tasks. Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – ‘To be a part of transformation one person, one community, one business at a time. We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision ‘to transform through connection’. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose. What you’ll be working on: Administration & Business Support: Provide administrative support to the business unit and Regional Manager, including scheduling meetings, preparing agendas, and distributing minutes. Manage day-to-day office operations such as reception duties, handling calls, mail, emails, courier coordination, and staff travel arrangements. Assist in preparing reports and submissions, while coordinating company, branch, project, client, and staff events. Human Resources & Employee Administration: Manage end-to-end recruitment processes, including job postings, applicant coordination, and maintaining recruitment platforms. Coordinate onboarding, inductions, and training for new staff, contractors, and visitors, ensuring compliance with company requirements. Maintain accurate employee records, HR systems, personnel files, and employee-related materials such as ID cards and name badges. Payroll & Time Management: Collate, review, and process employee timesheets accurately and on time. Support payroll preparation and processing to ensure compliance with payroll deadlines. Respond to payroll-related inquiries from employees and management in a timely manner. Health & Safety Compliance: Support the implementation and maintenance of Health & Safety systems, procedures, and compliance requirements across all branches. Coordinate site inductions, supplier onboarding, and prequalification processes to ensure operational and safety standards are met. Manage workplace compliance activities, including drug and alcohol testing requirements. Fleet, Assets & Office Administration: Assist in managing the company vehicle fleet, including WOFs, servicing, maintenance scheduling, and ensuringvehicles remain operational and compliant. Oversee the issuance, tracking, and stocktaking of uniforms and equipment, ensuring all items are properly documented and acknowledged. Reporting & General Responsibilities: Provide regular updates to Business Managers and Directors on HR, payroll, administration, and operational matters. Support managers and teams across all branches to ensure smooth day-to-day operations and consistent business processes. Help maintain compliance standards while contributing to a professional, efficient, and safety-focused workplace culture. What we’re looking for: Open to fresh graduates up to 2 years of work experience in administrative tasks (background in construction or scaffolding industry is preferred)

• Excellent communication skills, both verbal and written (to communicate effectively with international and internal stakeholders/people)
• Strong organizational skills with high attention to detail (proactive and solution driven)

Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Can work independently and collaboratively in a fast-paced environment. Growth mindset and adaptability in dynamic, fast-paced environments

• Job Type: Full-time, Day Shift
• Onsite (Iloilo Office): 2nd Floor, Nelly Garden Building, E Lopez St, Jaro, 5000 Iloilo