Accounting Associate

• Billing and Collection Management

Invoice Processing: Review, print, and distribute sales invoices to clients via email, messenger, or courier

Document Validation: Ensure all billings are supported by a Bill of Materials (BOM), Deal Registration, Client Purchase Order (PO) or Signed Proposal, Contract, or Milestone Sign-off

Accounts Receivable (AR): Maintain the AR schedule and provide regular reports to the Accounting Officer

Collection Follow-up: Coordinate with Sales and Clients for updated ARs. Monitor Bank of the Philippine Island (BPI) credits and match payments against outstanding invoices

• Receipting: Issue and scan Official Receipts (OR) to clients
• Conflict Resolution: Liaise with Account Executives to resolve billing issues and ensure prompt payment
• Tax Compliance: Collect, reconcile, and monitor BIR Form 2307 from clients on a monthly and quarterly basis
• Disbursements and Payables

Purchase Orders (PO): Prepare and review POs for principals and suppliers, ensure accuracy against BOM and quotations, and validating applicable VAT and Royalty Taxes

• Bank Transactions: Prepare Telegraphic Transfer forms and dollar purchase applications for foreign principals
• Submit documents for endorsement to the President and coordinate bank processing via messenger (12pm cutoff)
• Handle Manager’s Check applications for business permits and taxes
• Payment Processing: Prepare supplier payments, journal entries, and Bizlink uploads for Accounting Officer review
• Accounts Payable (AP): Maintain AP aging reports, send proofs of payment to suppliers, and follow up on their ORs
• Tax Issuance: Prepare and distribute BIR Form 2307 to suppliers
• General Accounting and Financial Reporting
• Voucher Preparation: Generate transaction vouchers for monthly Financial Statement (FS) closing (Accruals, Reversals, Bank Interest, and Bizlink charges)
• Employee Claims: Collate and review employee liquidation and reimbursement reports for company policy compliance, and submit summaries for payroll endorsement
• External Coordination: Transmit financial documents (Check Vouchers, Sales Invoice (SI), OR, and Petty Cash reports) to outsourced accountants

QuickBooks (QB) Management: Coordinate with outsourced partners regarding QB transaction entries, BPI references, and Summary Alphalist of Withholding Tax (SAWT) preparation

• Administrative and Statutory Support

Forms Maintenance: Manage the inventory of BIR pre-printed booklets (SI or OR) and internal templates (Liquidation, Reimbursement, and Purchase Request (PR)), and coordinate with BIR-accredited printers for replenishment

• Audit Readiness: Scan and organize documents for internal retention, BIR audits, and external financial audits
• Special Projects: Undertake ad-hoc accounting tasks and internal projects as assigned by the management

• Bachelor’s Degree in Accountancy, Accounting Technology, or Financial Management
• Certification: While a Certified Public Accountant (CPA) license is not required, being a Registered Cost Accountant or Certified Bookkeeper is a significant advantage
• At least 1 to 2 years of solid experience in Accounts Payable and Accounts Receivable functions
• Proficient in handling Form 2307 (Certificate of Creditable Tax Withheld at Source) for both clients and suppliers
• Familiarity with Value Added Tax (VAT) and Royalty Tax applications on purchases
• Experience in reconciling books for Summary Alphanumeric Tax Pipeline preparation
• Experience with online corporate banking platforms
• Knowledge of Telegraphic Transfers and dollar purchase applications for foreign principal payments
• Experience in preparing Manager’s Check applications for government permits and taxe
• QuickBooks Online: Must have hands-on experience as the role coordinates directly with outsourced accountants using this platform
• Ability to maintain aging

schedule

s and summary reports using formulas

• Ability to validate Sales Invoices against complex supporting documents like Bill of Materials and Deal Registration Forms
• Experience in managing the inventory and Bureau of Internal Revenue (BIR) compliant printing of official accounting booklets
• Skilled in preparing General Transaction Vouchers, monthly accruals, and liquidating employee cash advances