WFH Executive Assistant – Mental Health & Multi-Brand Support

You will serve as the operational backbone for a high-output executive, stepping in as their primary administrative partner across four active business lines. You will own calendar management, tame competing deadlines, and ensure nothing falls through the cracks — so the business owner can focus on what moves the needle. You will handle sensitive information with discretion, keep communication flowing across all brands, and bring structure to a complex, multi-priority environment. This is a role where your attention to detail and proactive mindset will have a direct, visible impact on the business daily.

Key responsibilities

• Manage individual and shared professional calendars, ensuring seamless scheduling across multiple brands
• Coordinate appointments, meetings, and deadlines to optimize the executive's time and productivity
• Handle confidential information with discretion, particularly within the mental health industry
• Support day-to-day administrative operations across three growing brands and a mental health company
• Organize and prioritize tasks to reduce executive workload and prevent bottlenecks
• Maintain clear communication channels and follow-ups across all business units

About you

• Strong organizational and time management skills with the ability to juggle multiple priorities
• High level of attention to detail and commitment to confidentiality
• Proficiency with productivity and calendar tools such as Monday, Outlook, and Apple ecosystem apps
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Adaptable and quick to learn new tools and processes
• Prior experience supporting executives or founders managing multiple brands simultaneously (nice-to-have)
• Experience in or adjacent to the mental health, wellness, or professional services industry (nice-to-have)
• Experience coordinating across different time zones or with distributed teams (nice-to-have)

About us

This is a dynamic, multi-brand operation led by a hands-on business owner managing three growing professional brands alongside a dedicated mental health company. The business is in an active growth phase, with expanding operations that demand sharp organizational support across every touchpoint. The team is lean, fast-moving, and deeply committed to delivering quality outcomes across each distinct business unit. Benefits100% remote role — work from anywhere with a reliable connection

• Clear pathway to full-time: start at 20–25 hours per week with a defined route to 40 hours as you grow with the business
• High-visibility position — you'll work directly with the business owner and have real impact from day one
• Diverse, stimulating work across four unique business units — no two days are the same
• Stable, long-term engagement with a growing operation that values dependable, detail-oriented support