Real Estate Transaction Coordinator

Real Estate Administrator / Virtual Assistant

Position Overview

We are seeking a highly organised, detail-oriented, and proactive Real Estate Administrator / Virtual Assistant to provide administrative, client, transaction, and marketing support to a real estate team.

The ideal candidate will have demonstrated Australian real estate experience, strong communication skills, excellent attention to detail, and the ability to manage multiple tasks independently in a fast-paced environment.

Key Responsibilities

• Maintain and update client databases and transaction management systems.
• Schedule and coordinate meetings with home buyers, sellers, and other relevant parties.
• Manage initial enquiries from potential clients through phone calls and email.
• Generate, update, and maintain accurate client information and feedback.
• Prepare listing agreements, contracts, and other real estate documentation.
• Proofread and manage contracts and ensure documents are accurate and complete.
• Maintain organised and compliant transaction files and documentation.
• Assist with documentation required for real estate licence renewals.
• Update and maintain online property listings and profiles across relevant platforms.
• Manage and update social media platforms.
• Create marketing collateral, including flyers, posters, advertisements, and other promotional materials.
• Provide general administrative support to the real estate team as required.
• Perform other duties as assigned by the management team.

Requirements

• Demonstrated Australian real estate experience is required.
• Previous experience in real estate administration, property management, sales administration, or a similar role is highly desirable.
• Strong written and verbal English communication skills.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office and Google Workspace.
• Comfortable working with CRM, transaction management, and other real estate platforms.
• Experience with social media management and basic marketing content creation is an advantage.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and proactively in a remote environment.
• Reliable internet connection and suitable work-from-home setup.

Benefits

• Permanent Work From Home setup
• 20 paid non-working days per year
• Birthday and anniversary gifts
• Annual retreat and team-building events
• No graveyard shifts
• Direct access to the CEO
• Discretionary Year-End Bonus
• Onshore and offshore leadership and support