Administrative Assistant (Telecom/Construction experience needed)

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• Administrative Assistant (Telecom/Construction experience needed)

Wimmer Solutions

·

4.0

Work from Home

Remote

From PHP 28,000 a month

-

Full-time

• Full job description
• Administrative Assistant (Project & Billing Support)

Location: Remote

• Schedule: Night shift. Monday to Friday
• Client: US-based client

OVERVIEW

We’re looking for a highly organized and detail-oriented Administrative Assistant to support project operations through administrative coordination, project tracking, billing support, and data management. In this role, you’ll work closely with project managers, field teams, and internal departments to ensure project information is accurate, purchase orders are processed, work orders are managed, and billing documentation is completed on time.

This is an excellent opportunity for someone with experience in project coordination or administrative support who enjoys working in a fast-paced environment while managing multiple priorities.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Process purchase orders (POs) using Oracle.
• Assist with project billing, invoicing, and billing documentation.
• Assign and debrief work orders within Oracle.
• Update and maintain project

schedule

s and tracking in Smartsheet.

• Enter, verify, and maintain project data for accuracy.
• Compare project data against billing requirements to ensure accurate invoicing.
• Create as-built documentation, including project codes and footage details.
• Generate purchase orders for ongoing projects.
• Coordinate with internal teams to support project completion and billing activities.
• Provide administrative support to project managers and department staff.
• Perform general administrative and office support duties.
• Assist with basic bookkeeping and recordkeeping tasks.
• Manage calendars,

schedule

s, and travel arrangements as needed.

• Prepare reports, correspondence, memos, and other business documents.
• Perform photocopying, scanning, filing, and document management.
• Assist in coordinating meetings, special events, and project activities.
• Attend meetings and record accurate meeting minutes.
• Maintain organized project documentation and administrative records.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, or a related field (or equivalent work experience).
• 3–5 years of experience in Administrative Support, Project Coordination, or a similar role.
• Experience processing purchase orders and work orders using Oracle.
• Experience using Smartsheet for project tracking and reporting.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
• Experience supporting project billing, invoicing, and data entry processes.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent attention to detail and data accuracy.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Professional demeanor with excellent customer service and interpersonal skills.
• Experience working in customer-focused and professional business environments.

PREFERRED QUALIFICATIONS

• Experience supporting construction, telecommunications, engineering, or utility projects.
• Experience with project tracking, billing, and data management systems.
• Experience creating as-built documentation.
• Knowledge of project coordination workflows and administrative processes.
• Basic bookkeeping or accounting support experience.
• Experience working in fast-paced, deadline-driven environments.

Pay: From Php28,000.00 per month

Benefits

• Work from home

Application Question(s)

• How many years of experience do you have with billing/invoicing?
• How many years of experience do you have with using Oracle or SAP?
• How many years of experience do you have with using Smartsheet?
• This position works with US-based clients. Are you confident with your English communication skills?
• Can you commit to a night shift work?
• Work Location: Remote
• Company and salary information

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