Legal Administrative Assistant

Key Responsibilities

• Email & Workflow Management: Manage a high-volume inbox (800+ emails/day), prioritize urgent matters, and ensure timely follow-ups.
• Scheduling & Calendar Coordination: Schedule client calls, meetings, and appointments while maintaining accurate calendars and reminders.
• Client & Phone Support: Handle incoming calls, route inquiries, take accurate messages, and use VOIP systems on desktop and mobile.
• File & Transaction Management: Track residential real estate transactions from contract to closing, monitor deadlines, and maintain organized digital files.
• Document Coordination: Prepare documents using templates, manage Docu

Sign workflows, and assist with closing documentation.

• Social Media Support: Maintain a professional presence on Facebook and Instagram and coordinate with website or vendor support as needed.

Qualifications & Requirements

• Highly organized, detail-oriented, and proactive
• Excellent written and verbal communication skills
• Ability to manage high-volume workloads and meet deadlines
• Strong accountability, discretion, and problem-solving skills
• Able to work independently with minimal supervision
• Windows-based computer with dual monitors
• Reliable high-speed internet and a quiet, professional workspace
• Comfortable using VOIP systems on desktop and mobile

Nice to have

• At least 1 year exp. working in a professional office environment, with law office experience being highly preferred.
• Strong business communication skills, including excellent English grammar, sentence construction, and professional written communication.
• Tech req:

Windows OS with Updated Specs

Dual Monitor (non nego)

Good headset

• Good and quiet work space