Executive Assistant

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Management, Communications, or any relevant study
• Previous experience as an executive assistant or in similar administrative role is an advantage
• Possesses strong organizational and administrative skills
• Ability to work independently and manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Accuracy and attention to details
• Proficient in Microsoft Office Suite and other relevant software tools
• Ability to handle sensitive information with discretion and maintain confidentiality at all times FUNCTIONS: MANAGING

SCHEDULE

S, COMMUNICATIONS, AND ADMINISTRATIVEDUTIES AND RESPONSIBILITIES

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and respond to emails and phone calls, acting as liaison for chief panels and shareholders.
• Handle incoming and outgoing correspondence on behalf of the executive and chief panel.
• Coordinate cross-departmental tasks to ensure set timelines are met.
• Serve as the primary point of contact between chief panels and shareholders.
• Prepare minutes of meeting, draft reports, presentations, and correspondence.
• Organize and maintain executive files, records, and documentation for easy access of chief panel.
• Arrange logistics for virtual and in-person engagements.
• Handle highly confidential information with absolute discretion.
• Ensure that directives from the chief panel are clearly communicated and implemented across departments.
• Other relevant tasks that maybe assigned from time-to-time.