HR / Administrative Assistant (with experience in HR/Payroll/Timekeeping/AP)

Position Title: Administrative Assistant (with experience in HR/Payroll/Timekeeping/AP)Location: Tuguegarao City, Cagayan / Angeles City, Pampanga / Baguio City, Benguet (Onsite)

About EVES:Elite Virtual Employment Solutions (EVES) is a leading offshoring company headquartered in Tuguegarao City, Cagayan. We specialize in connecting global businesses with top-tier talent from provincial areas of the Philippines. We offer opportunities for professionals to work with and learn from international clients, providing competitive benefits and professional growth. As part of our commitment to delivering high-quality support to our clients, we are seeking a highly organized and detail-oriented HR/Administrative Assistant. Why Work With Us? Above-average benefits, including health insurance and paid time off

Offers 14th month pay and other allowances

Competitive salary

• Opportunities for professional growth and advancement
• A positive and inclusive company culture
• Equal employment opportunities

Job Overview: The HR/Administrative Assistant will be responsible for managing various administrative tasks to ensure efficient operation of the company’s processes. The ideal candidate will be detail-focused, proficient in handling time-sensitive tasks, and able to manage communications with vendors and internal staff. The role includes daily, weekly, bi-weekly, and monthly duties that support HR, finance, and operational workflows. Key Responsibilities: Review and verify administrative documentation, including logbooks, invoices, and employee records, ensuring accuracy and compliance with company policies. Address any discrepancies or issues and escalate questionable entries as needed. Assist vendors by responding to payment inquiries and managing overdue invoice concerns. Ensure that paperwork related to employee management, such as onboarding, timekeeping, and termination records, is correctly completed and filed. Verify forms and request missing documentation from General Managers when necessary. Oversee payroll compliance, ensuring that labor reports, minimum wage regulations, and timekeeping systems are accurate and up to date. Monitor break violations and review timecard discrepancies for auto clock-outs. Manage company systems like Heartland, 7Shifts, and Plate IQ, ensuring data is accurate and regularly updated. Pull reports, process termination records, and ensure system warnings are cleared. Coordinate monthly signature requests using Docu

Sign and track completion by employees. Generate employee reports for internal use and ensure all documentation is signed and submitted in a timely manner. Regularly update employee records in Heartland, including wage adjustments and compliance with labor laws, ensuring that all relevant employee and payroll data are accurate and up to date.

Qualifications

Strong attention to detail and accuracy in handling financial and HR documents. Proficiency in using administrative software such as Heartland, 7Shifts, Plate IQ, and Docu

Sign. Ability to handle multiple tasks and meet deadlines. Strong communication skills, with the ability to liaise effectively with vendors and managers. Experience with timekeeping and payroll systems is a plus.