Executive and Personal Assistant for Dr. Elizabeth

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs. If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team! My promise to you:*I provide a FUN working environment.*We are constantly learning new things.*We are a team who wants to be the best at what we do, which means you have the BEST teammates.*I ALWAYS pay on time.*I treat all of my team members with respect and love. Client Overview: Dr. Elizabeth is a chiropractor and she is looking for a unicorn who can help her with administrative tasks so she can focus on her zone of genius! Client Requirements: Must be able to work 20 hours/weekMust be able to work from 4pm to 8pm Pacific Time (US)Must have strong English communication skills (written and verbal)

• Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
• Must close every loop
• Must present options rather than questions
• Must be comfortable receiving instructions by voice

note

Must be comfortable handling personal, family, and health information with full discretionResponsibilities/Tasks: Must-Have Experience (Responsibilities You Must Be Proficient In): These are the tasks the VA needs to handle independently and confidently from day one: Email & Daily Planning: Manage three email inboxes, including clearing a large existing backlog

• Flag anything Dr. Elizabeth needs to see or act on
• Build a call sheet each day for the following day, listing Dr. Elizabeth’s responsibilities, deadlines and what's been requested of her
• Calendar & Gatekeeping: Be the single point of contact for everyone trying to book Dr. Elizabeth’s time
• Confirm with Dr. Elizabeth before committing anything to the calendar
• Keep Dr. Elizabeth’s schedule across her practice and organizations in one place and organized
• Speaking & Teaching Support: Track what's due for each conference and teaching date (deck, headshot, bio, forms) and send it on time
• Build and maintain an organized asset folder
• Prepare presentation decks in Power

Point

• Travel: Plan and book travel using Dr. Elizabeth’s points across American Express and her other loyalty programs
• Look for first or business class without paying full fare
• Present two or three options with what the points cover for Dr. Elizabeth to choose from
• Home and Personal Assistance: Track when medical, dental and vision appointments are due and book them

Book Dr. Elizabeth’s Perfect Workout sessions (Tuesdays and Thursdays, 6:40 AM)Maintain a birthday calendar for family, gather gift ideas ahead of time, and present options before the date

• Coordinate home vendors and errands, and book outside help when needed
• Research better options on recurring household costs and bring Dr. Elizabeth the recommendation
• Help plan meals and place grocery orders
• Check in with Dr. Elizabeth’s husband to help organize date nights and family plans
• Keep family trips on the calendar around the kids' school breaks

Nice-to-Have Experience (Responsibilities You Can Learn Over Time): These tasks are valuable but can be trained on the job: Use AI tools to speed up trip planning and other administrative tasks