Senior Bookkeeper

About the job Senior Bookkeeper

Some people see numbers. You see the full picture.

Hi! We're Smartsourcing and we're looking for a reliable, detail-oriented Senior Bookkeeper to join our team full-time and onsite. If you thrive on keeping financial records clean, transactions flowing, and reports ready when it counts — this one's for you.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About The Role

As a Senior Bookkeeper, it provides day-to-day payroll and bookkeeping support, helping ensure the accurate and timely processing of payroll, the maintenance of accounts receivable and accounts payable ledgers, invoicing, and the upkeep of complete and reliable financial records. It supports the smooth operation of finance function by maintaining financial accuracy, supporting compliance requirements, and keeping finance workflows running so onshore stakeholders can focus on oversight and business priorities.

Key Responsibilities

Payroll Processing

• Process end-to-end payroll accurately and on schedule, including pay runs, adjustments, deductions, and related payroll transactions.
• Review timesheets, employee details, rates, and supporting information for accuracy, completeness, and compliance with approved procedures before processing.
• Maintain accurate payroll records and ensure payroll outputs reconcile to supporting data.
• Identify discrepancies, missing information, or unusual items and coordinate timely clarification or escalation to the Cebu Team Lead.
• Support compliance with AU payroll requirements and internal payroll procedures.

Bookkeeping & General Ledger Maintenance

• Maintain accurate day-to-day bookkeeping records, including journal entries, general ledger postings, and transaction coding.
• Perform routine reconciliations and ensure financial records are complete, accurate, and up to date.
• Support month-end processes and the preparation of financial records for review and reporting.
• Identify and investigate discrepancies, unusual items, or unreconciled balances using approved procedures.
• Escalate technically complex or approval-dependent bookkeeping matters to the Cebu Team Lead.

Accounts Payable & Accounts Receivable Management

• Maintain accurate and up-to-date AP and AR ledgers, including recording, matching, and allocating transactions.
• Check invoices, payment details, and supporting documents for accuracy and approval before processing.
• Monitor outstanding payables and receivables and follow up on overdue or unresolved items.
• Investigate billing or payment discrepancies and coordinate resolution within approved procedures.
• Escalate unresolved, unusual, or approval-dependent AP/AR concerns to the appropriate stakeholder.

Invoicing & Billing

• Prepare, issue, and record invoices accurately and within agreed timelines.
• Verify billing information, references, and supporting details before issuing.
• Maintain complete invoicing records and support the resolution of billing queries.
• Identify and escalate billing discrepancies or unclear items promptly.

Financial Accuracy, Compliance & Records Management

• Maintain complete, accurate, and organised financial records across payroll, bookkeeping, AR, AP, and invoicing.
• Handle all financial, employee, and client information with confidentiality and care.
• Keep records audit- and reconciliation-ready and aligned with approved procedures.
• Support compliance with data privacy, confidentiality, and finance information-handling requirements.
• Identify and escalate missing, duplicate, or inconsistent records promptly

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

What Will Make You Succeed

• A bachelor's degree in Accounting, Finance, Business Administration, Management Accounting, Commerce, or a related field is preferred.
• At least 4 years of experience in local payroll processing, accounts payable, and accounts receivable is required.
• Experience in bookkeeping, general ledger maintenance, invoicing, and reconciliations is expected.
• Exposure to AU payroll and bookkeeping is advantageous

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

About

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening

schedule

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• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Think this sounds like you? Let's make it official.