Executive Assistant / Document Controller – Admin & HR Support

• Work arrangement: Work from home
• Engagement: Freelance / Project-based
• Compensation: Approximately ₱30,000 per month, depending on experience
• Start date: As soon as possible

About the role

We are looking for a highly organized and reliable person to work closely with the CEO and provide daily executive, administrative, document-control and HR support. This is a trusted position requiring discretion, accuracy, initiative and consistent follow-up. The successful candidate must be comfortable handling confidential company and employee information while supporting several ongoing projects.

Key responsibilities

Provide executive and administrative support to the CEO and assist with daily operational and administrative tasks

Manage

schedule

• s, meetings, reminders and follow-up actions
• Prepare correspondence, reports, presentations and meeting minutes
• Organise online meetings and maintain action lists
• Follow up with employees, contractors, suppliers and other project parties
• Monitor deadlines and ensure assigned tasks are completed
• Create and maintain an organised electronic filing system
• Register, file and distribute contracts, drawings, reports, invoices, correspondence and project documents
• Maintain document registers, revision histories and approval records
• Maintain employee and freelancer records and assist with recruitment, interview scheduling and applicant communication

About you

• Relevant experience as an Executive Assistant, Document Controller, Administrative Assistant or HR Administrator
• Excellent organisational and time-management skills
• Strong written and spoken English
• Proficiency with Microsoft Office, Google Workspace and online filing systems
• Able to manage several priorities and follow up without continuous supervision
• Careful attention to detail and a high level of accuracy
• Reliable internet connection and a suitable home-working environment
• Professional, trustworthy and comfortable working directly with the CEOWilling to sign a confidentiality agreement
• Available during agreed Philippine business hours

To apply, please submit your CV, expected monthly compensation and earliest possible starting date. Include a brief explanation of your experience supporting senior management and controlling company or project documents.