Recruitment Associate | Open to Fresh Graduates

The Recruitment Associate provides administrative and coordination support to the recruitment team, with a primary focus on candidate follow-ups, assessment completion, pre-employment requirements, and other day-to-day recruitment activities. The role works closely with Recruitment Specialists to ensure candidates progress smoothly through the recruitment process and that recruitment requirements are completed within the required timelines.

Key Responsibilities

Candidate Follow-Up

Follow up with candidates who have pending or incomplete assessments. Monitor assessment completion and send timely reminders. Follow up on pending recruitment requirements and next steps. Track candidate responses and identify unresponsive or delayed candidates. Provide clear instructions and information regarding pending actions. Escalate candidate concerns or prolonged delays to the Recruitment Specialist. Pre-Employment

Requirements

Follow up with hired candidates regarding outstanding pre-employment requirements. Send reminders and monitor submission of required documents. Flag missing, incomplete, or delayed requirements. Assist candidates with basic questions regarding document submission. Coordinate with the recruitment team on candidates at risk of missing their start-date requirements. Recruitment Support

Assist with candidate sourcing, screening, interview coordination, and high-volume hiring activities. Support recruitment campaigns and other recruitment initiatives. Handle routine recruitment tasks and escalate complex concerns or decisions to Recruitment Specialists. Work collaboratively with the recruitment team to ensure recruitment activities are completed efficiently and on time.

Qualifications

Bachelor’s degree in Human Resources, Psychology, Marketing, Business Administration, or a related field. Fresh graduates are welcome to apply. Strong verbal and written communication skills. Excellent organizational skills and attention to detail. Comfortable communicating with candidates through email, phone, and messaging platforms. Able to manage multiple follow-ups and tasks while meeting deadlines. Proactive, reliable, and willing to learn. Comfortable working in a fast-paced recruitment environment. Basic knowledge of recruitment processes is an advantage but not required. Amenable to work onsite. Why Join Vault Outsourcing? Enjoy a stable dayshift schedule that supports work-life balance

• HMO + paid time off
• Career growth and professional development opportunities
• Supportive leadership and collaborative team culture
• Be part of a people-first workplace that values trust, teamwork, and continuous learning