Accounting Assistant

Payment Preparation

Prepare payment vouchers, checks, or online payments.

Ensure payments are made on time to avoid penalties or delays.

Monitor due dates and prioritize payments.

Vendor Management

Maintain and update vendor records.

Respond to supplier inquiries regarding payments.

Reconcile vendor statements and resolve discrepancies.

Expense Monitoring

Track and record company expenses.

Ensure all expenses are properly documented and approved.

Filing and Documentation

Organize and maintain financial records (invoices, vouchers, receipts).

Ensure documents are complete for audit purposes.

Compliance and Controls

Follow company policies and accounting procedures.

Help ensure transactions comply with internal controls and audit requirements.

Bank Reconciliation

Compare company cash records with bank statements regularly (daily, weekly, or monthly) Identify and investigate differences such as outstanding checks, deposits in transit, bank charges, or errors.

Prepare and update bank reconciliation statements.

Monitoring Cash Transactions

Record and track all bank-related transactions (deposits, withdrawals, transfers).

Ensure all entries are accurately posted in SAP.

Error Resolution

Detect discrepancies and coordinate with banks or internal departments to resolve issues. Correct posting errors in the system when needed.

Documentation & Filing

Maintain organized records of bank statements, reconciliation reports, and supporting documents.

Ensure all documents are complete for audit and compliance purposes.

Reporting

Prepare reconciliation summaries and variance reports for management.

Assist in cash flow monitoring and reporting.

Compliance & Internal Controls

Follow company policies and accounting procedures.

Help ensure proper internal controls over cash handling and recording.

• Bachelor's degree in Accounting, Finance or a related field
• Knowledge of basic accounting principles and bookkeeping
• Familiarity with Accounts Payable ( AP), Accounts Receivable (AR), bank reconciliation and general ledger
• Experience in preparing invoices, receipts, vouchers and other accounting documents
• Experience in SAP or other acounting is an advantage
• Basic knowledge of BIR requirements and Philippine accounting practices is an advantage
• Proficient in Microsoft excel and other Microsoft Office applicaitons.