Administrative and Executive Assistant

We're looking for a versatile Administrative/Executive Assistant to support the leadership team remotely. This is a hybrid role — part of your time will go toward day-to-day administrative support (scheduling, inbox management, document prep, data entry) and part toward higher-level executive support (managing priorities, liaising with stakeholders, handling confidential matters). You will be equally comfortable handling routine admin tasks and stepping in as a right hand to leadership when needed.

Key responsibilities

• Manage calendars, schedule meetings, and resolve conflicts
• Monitor and organize email inboxes, flagging priority items
• Maintain files, records, and shared digital systems
• Handle data entry, document formatting, and basic reporting
• Support day-to-day operational tasks as they come upAct as a point of contact between leadership and internal/external stakeholders
• Draft correspondence and communications on behalf of leadership
• Track action items and follow up on deadlines across multiple projects
• Coordinate virtual meetings, travel arrangements, and logistics
• Handle confidential and sensitive information with discretion
• About you2–4+ years of experience in an administrative, executive assistant, or office management role
• Must be able to work during Eastern Standard Time (EST) business hours
• Proven experience working remotely or in a distributed team, ideally as an independent contractor
• Excellent written and verbal communication skills
• Strong proficiency in Google Workspace or Microsoft Office
• High level of discretion and professionalism when handling sensitive information
• Strong self-management and organizational skills; able to work independently with minimal oversight
• Comfortable switching between routine admin tasks and higher-judgment executive support work
• Proactive, solutions-oriented mindset
• Preferred: Prior experience supporting a founder, executive, or senior leader remotely