Finance & Operations Virtual Assistant

The Finance Role That Turns Busy Processes Into Reliable Systems Our client is an established Australian organisation working across disability support, inclusion, ageing and community services. Its work turns complex service needs and planning requirements into clear, practical next steps for individuals, families and organisations. They are looking for a Finance and Operations Virtual Assistant who can take ownership of day-to-day financial administration and work directly with the Director. This is a focused role for someone who prefers clear accountability over a broad generalist workload. Your day will centre on invoicing, accounts receivable, transaction processing, reconciliations, remittances, accounts payable support and process documentation. You will keep financial records current, follow outstanding items through to resolution and build useful SOPs across Xero and the role's other finance and administration processes. If you are methodical, confident in Xero and motivated by making processes accurate and dependable, we would like to hear from you. What you'll be doing: Preparing, reviewing and issuing accurate client invoices according to agreed

schedule

s and service agreements. Managing the accounts receivable cycle from invoice creation through payment allocation, follow-up and account closure. Monitoring aged receivables, following up outstanding balances professionally and escalating overdue accounts when appropriate. Checking billing data for accuracy and correcting discrepancies before invoices are released. Processing invoice and receipt records with accurate coding and categorisation. Completing bank, card and account reconciliations and resolving unmatched or unreconciled transactions. Preparing remittance advice and supporting accounts payable processing, supplier queries and payment preparation. Maintaining complete, organised finance records that are ready for review. Supporting month-end activities across accounts receivable and accounts payable. Developing and maintaining SOPs for Xero and other finance and administration workflows. Identifying process gaps or duplicated work and recommending practical improvements. Tracking tasks accurately and raising anomalies or missing information proactively. What you'll bring: 3-5 years of hands-on experience in accounts receivable, invoicing, bookkeeping or financial administration. Proven experience managing end-to-end invoicing and receivables, including reconciliations and collection follow-up. Strong working proficiency in Xero. Excellent written and spoken English, with the confidence to communicate directly with the Director. Strong numerical accuracy, attention to detail and disciplined recordkeeping. Experience creating, documenting or maintaining standard operating procedures. The ability to organise your workload, meet deadlines and work independently. Reliable high-speed internet and a dedicated professional home-office setup. Nice to have: Experience using Dext or a similar invoice and receipt capture platform. Familiarity with Budgetly or another corporate card reconciliation system. Experience with ClickUp or a comparable task-management platform. Exposure to Shift

Care, Astalty or similar care-sector systems. Experience supporting an Australian business. Knowledge of the NDIS, disability services, aged care or related administration. Why Join Our Client: Own a clearly defined finance function rather than an unfocused generalist workload. Work directly with the Director and make a visible operational contribution. Join an established, purpose-led Australian organisation. Improve systems, documentation and financial visibility as the organisation grows. Work remotely from the Philippines during an Australia-aligned day shift. Compensation and benefits: Starting Offer at PHP 35,000–45,000 per month, per based on experience. Full-time independent-contractor engagement Permanent work-from-home setup NSW-aligned schedule; Manila hours change with Australian daylight saving Benefits: Prepaid HMO + Paid time off + Performance bonus How to apply: Apply using the platform's application button and attach your current CV. Include a short video explaining why this role is right for you, highlighting your hands-on experience with Xero, invoicing, accounts receivable and reconciliations.