Accounts Admin Assistant

The role entails

Employment contracts (client contracts - transposing new employee details and data onto existing contracts).

Contract variations - update in roles, payrates etc for clients employees.

• Entering new employees into Xero
• Sending digital new employee packs for clients new employees

HR documentation - creating new employee forms, sending TFN forms, checking superannuation details.

Staff/timesheet administration

Superannuation processing (entering codes into Xero)

Timesheet reminders

Adobe

Sign - send authorities for clients to sign. Following up with clients for signatures. Calling if still not signed.

• BAS/IAS administration - downloading tax packs from Xero Tax and sending for signature
• Raising jobs in Xero XPM / Xero Hub
• TPAR work - updating client suppliers addresses, ABNs and details in Xero

Administration of Xbert

Assistance with Client onboarding - following up on obtaining Xero access etc

Dext/accounts processing

Qualifications and Requirements

Required Experience

Previous experience working with an Australian accounting, bookkeeping, tax, or BAS practice. (nice to have only)

Strong bookkeeping knowledge and confidence working around bookkeeping workflows.

Familiarity with Australian BAS, IAS, ASIC, and client compliance processes.

Experience preparing client packs, chasing documents, and coordinating accounting practice workflows.

Strong written English and professional client communication skills.

High attention to detail and strong follow-through.

Ability to work independently and manage multiple tasks at once.

Strong organisational and time management skills.

A proactive approach and willingness to take ownership of recurring tasks.

Highly Regarded Experience

Xero

• XPM / Xero Practice Manager
• Workbench (preferred only)
• ASIC portal or NowInfinity
• ATO portal exposure
• Simple-T (preferred only)
• AI Processor or similar onboarding tools
• Practice workflow tools such as Karbon, FYI Docs, Ignition, or Practice Ignition (preferred only)
• Microsoft Office (Excel, Word)

Perks and Benefits

✔ Comprehensive health and life insurance starting on your 16th day of employment, including coverage for one free dependent✔ Flexible leave credits that can be used for vacation, emergencies, and sick leave✔ Exciting Mid-Year Parties with giveaways and cash prizes!✔ Endless opportunities for career advancement✔ We set you up for success with a company-provided PC/laptop and fiber internet connection✔ Tech-on-Wheels support✔ Join our CS Social Clubs and Special Interest Groups to connect with colleagues✔ International career growth and networking opportunities✔ Unlimited cash incentives for successful referrals✔ In-house psychiatrist available to support employees' well-being✔ Become part of the Employee Share Units program✔ Cloudstaff Dream Points – redeemable for useful items like appliances, kitchen gadgets, and more