Real Estate Virtual Assistant | Remote

🚀 Virtual Assistant | Real Estate Administration & Client Support

Are you an organized, proactive Virtual Assistant who enjoys keeping operations running smoothly and creating great client experiences?

We're looking for a Virtual Assistant to support a growing U.S.-based real estate business across administration, client communication, marketing, CRM management, and transaction coordination.

This isn't a role where you'll simply manage a calendar. You'll become an important operational partner—helping organize transactions, communicate with clients and vendors, support marketing activities, and develop systems that make the business more efficient.

🎯 What You'll Do

Administrative Support

• Manage calendars, appointments, scheduling, and email.
• Maintain organized digital files and databases.
• Prepare contracts, disclosures, and transaction documents.
• Track deadlines and compliance requirements.
• Coordinate with vendors and professional partners.
• Conduct cold calls to potential clients.

Client Support

• Serve as a first point of contact for clients.
• Manage follow-ups and CRM activities.
• Maintain client records and transaction updates.
• Support client onboarding and closing processes.

Marketing

• Create and schedule social media content.
• Support listing marketing campaigns.
• Update website content and online listings.
• Create newsletters and promotional materials.
• Monitor online reviews and reputation.

Real Estate Transactions

• Open and manage transaction files.
• Track contingencies and contract deadlines.
• Coordinate electronic signatures.
• Communicate updates with clients and transaction partners.
• Ensure files are complete for closing.

✅ What We're Looking For

Experience

• Previous administrative assistant experience.
• Strong experience managing multiple priorities and deadlines.
• Real estate or transaction coordination experience is a plus, but not required.

Technical Skills

• Microsoft Office 365
• CRM systems
• Digital file management
• Email/calendar management
• Social media platforms
• Basic marketing and website support

Nice to Have

• Brivity CRM
• Canva
• Dotloop
• Docu

Sign

• MLS systems
• Microsoft Teams
• Social media management tools

Most Important Qualities

• Proactive rather than reactive
• Highly organized
• Solutions-oriented
• Dependable and trustworthy
• Professional and polished
• Client-focused
• Strong attention to detail

The client specifically describes the ideal person as someone who anticipates needs, solves problems, communicates professionally, and takes ownership of keeping operations running smoothly.

🌟 What We Offer

• 💰 PHP 37,500
• 🏠 Permanent Work From Home
• 💻 Company-provided equipment
• 🌐 Internet stipend upon regularization
• 🏥 HMO coverage
• 🌴 PTO and service incentive leaves
• 📚 Career skills training
• 🎉 Employee appreciation programs
• 🚀 A culture focused on personal and professional growth

About DCX

DCX helps growth-focused U.S. businesses build high-performing global teams.

We believe in growth, making hiring easy, and putting people first. Join a company where your work can directly support a growing business while developing your own career.

Ready to become an important part of a growing team? Apply today and LET'S GROW!