Executive Assistant

Status: Full time / 40 Hours / week

Work Schedule: 9:00 AM to 5:30 PM AEDT / 7:00 AM to 11:00 AM PHT (Monday to Friday) (with 30-min lunch break) or 9:00 AM to 6:00 PM AEDT (with 1-hour lunch break)

Why choose Remote Staff?

100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

Competitive and negotiable compensation (depending on skill level & experience)

100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Reminders

• Applying to Remote Staff is 100% FREE
• Processing your application is 100% FREE
• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

About the Company

They are an Australian-based brand development and product sourcing company. Their service offers premium innovation of products through manufacturing excellence, nutrition expertise, trusted brands, and passionate people.

About the role

Our client is looking for a dedicated, highly organized Executive Assistant to work directly with their Director/CEO. This is a focused EA role designed to take complete ownership of the Director’s inbox, calendar, and daily task workflow. A primary expectation for this position is taking the lead in training the Director on how to utilize and delegate to an EA in the most efficient way possible.

Key Responsibilities

Inbox Management: Monitor, triage, and reply to emails; flag priority items for personal attention, and draft executive correspondence.

Calendar & Schedule Management: Own calendar scheduling end-to-end, resolve conflicting commitments, and prioritize key obligations.

Meeting Coordination: Organize meetings, sit in to take comprehensive

note

s, record action items, and follow up to ensure execution.

Task & Priority Tracking: Manage the Director’s daily task list, keeping priorities on track and following up on outstanding items with internal team members.

Proactive Planning: Anticipate upcoming needs, conduct preliminary research, and compile briefing materials prior to important decisions or external meetings.

Gatekeeping & Communication: Act as a professional primary point of contact for external partners, customers, and staff while maintaining discretion.

Travel Logistics: Coordinate domestic or international travel bookings and build detailed itineraries as required.

Qualifications

Experience: Minimum of 5 years of proven experience as an Executive Assistant or Personal Assistant directly supporting a senior executive or business owner.

Proactive Leadership: Proven capability to drive process improvements and establish optimal working habits between executive and assistant.

Communication Skills: Exceptional written and verbal English communication abilities.

Tech Proficiency: High comfort level navigating email, calendar tools, and task management systems (e.g., Outlook, Asana).

Organizational Skills: Superior time management with a calm, fast-paced, get-it-done approach under pressure.

Confidentiality: Demonstrated sound judgment and strict adherence to handling sensitive business information.

Nice to Have

Prior experience supporting a founder or CEO within a small-to-medium enterprise (SME).

Background in FMCG, retail, or fast-moving commercial environments.