Executive Assistant (PH)

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive leadership team. This role goes beyond traditional administrative support - it's an opportunity to become a strategic partner who drives efficiency, ensures seamless day-to-day operations, and plays a key role in supporting company initiatives. If you thrive in a fast-paced, collaborative environment and have experience in the healthcare/EHR industry, we’d love to meet you.

About the role

• Provide dedicated support to executive leaders, with flexibility to assist other members of the leadership team as needed.
• Optimize internal workflows by developing, refining, and automating processes in collaboration with cross-functional teams.
• Manage and coordinate complex calendars, including scheduling meetings, interviews, conferences, and travel arrangements to maximize productivity.
• Prepare and edit correspondence, reports, and presentation materials for both internal and external stakeholders.
• Support strategic projects and initiatives; act as a reliable project partner from planning to execution.
• Maintain accurate records, including project documentation, progress updates, and executive communications.
• Gather, analyze, and present data to support business decisions, utilizing Excel functions such as filtering, sorting, and vlookup.
• Take comprehensive meeting minutes and manage timely follow-ups with stakeholders.

Minimum Qualifications

• 3 to 5+ years of experience as an Executive Assistant or Virtual Assistant supporting C-level executives.
• Prior experience managing leadership team operations, and collaborating with other leaders and departments.
• Has experience preparing monthly reports to present to the executive team, and communicating and documenting cross-functional initiatives.
• Proficient in MS office.

Nice to Have

• Background in the healthcare industry and familiarity with EHR systems is preferred.
• Exceptional written and verbal communication skills.
• Comfortable working independently and taking initiative in a multicultural, international environment.
• Strong organizational and planning skills with excellent attention to detail.
• Proficient in time management, with the ability to prioritize tasks effectively.
• Skilled in taking meeting minutes and following through with stakeholders.
• Willingness to work EST hours.