WFH Operations & Project Coordinator – Marketing Support

Codex is seeking a highly organized and proactive Operations & Project Coordinator – Marketing Support to support day-to-day client delivery and internal workflows during an eight-week maternity leave cover. The role coordinates between Paul, clients, designers, and subcontractors, ensuring projects stay organized, deadlines are met, and work continues moving forward with minimal supervision. The role is primarily focused on operations, project coordination, and delivery, with additional marketing support. It is not a strategic advisory or specialist SEO position.

Schedule

Approximately 4-hours per day, Monday-Friday, withing client's business hours, with additional hours available when workload requires. AESTKey

Responsibilities

Project & Workflow Coordination

Manage task lists, project timelines, priorities, and deadlines across multiple client projects. Track ownership, next steps, and outstanding work using Jira and other project-management systems. Follow up with team members, designers, and subcontractors and flag delays or issues early. Help Paul prioritize weekly workflows and keep projects moving independently. Document & Template Preparation

Prepare strong first drafts of client documents using Codex templates and instructions. Format proposals, briefing

note

s, strategies, workshop materials, presentations, and other client documents. Update templates, proofread materials, and ensure documents are organised and ready for final review. Turn instructions or information into clear, structured deliverables rather than simply passing tasks on. Designer & Subcontractor Coordination

Translate client or Paul’s instructions into clear briefs and tasks for designers. Provide screenshots, documents, or short explanatory videos where helpful. Conduct regular workflow check-ins, track progress, and follow up on deadlines. Consolidate feedback, coordinate revisions, and ensure final files are properly received and organized. Escalate delivery or performance issues when necessary. Basic Design & Digital Support

Create or adapt simple graphics and marketing materials using Canva. Navigate and comment in Figma. Update Codex templates and create straightforward LinkedIn graphics. Make minor WordPress/Elementor website updates. Coordinate complex design work with the specialist design team. Marketing Support

Manage the Codex LinkedIn content schedule and prepare draft captions and graphics. Review LinkedIn, Google Analytics, and website performance to identify content trends and opportunities. Support the development of marketing content, collateral, and digital presence. Review existing marketing activities and provide practical recommendations. Build a small pipeline of reusable content and collateral for continued use after the engagement.SEO knowledge is useful, but technical SEO expertise is not required. Systems & Administration

Maintain organized client folders, project files, templates, and brand assets. Keep project-management systems and internal records updated. Support scheduling and coordination as needed. Learn and use the Codex Backbone/AI operating system if operational at commencement. Ensure information and assets are easy for the team to locate.

Requirements

The ideal candidate is: Highly organized, proactive, independent, and reliable. Comfortable managing multiple priorities with limited supervision.A strong problem solver with excellent attention to detail. Confident communicating with clients, team members, designers, and subcontractors. Comfortable following up on deadlines and holding suppliers accountable. Strong in written and spoken English. Able to turn instructions into useful first drafts and actionable tasks. Interested in marketing, communications, and building business visibility. Preferred Experience

• Experience in marketing, communications, operations, or project coordination is preferred, along with exposure to: Canva and Figma
• Jira or similar project-management tools

Microsoft 365Linked

In company pages and analytics

Google Analytics

Word

Press and Elementor

AI tools and AI-assisted document preparation

Success in the Role

Success means client work continues smoothly during the maternity leave period, Paul spends less time on administration and coordination, designers receive clear briefs and follow-ups, documents reach final review as strong first drafts, systems remain organized, issues are identified early, and Codex marketing continues without interruption. Independent Contractor

Perks

Permanent Work from Home

Immediate Hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review. One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.