Sales Admin Associate

Job description: The Sales Admin Associate is responsible for providing administrative and operational support to the Sales Team by preparing accurate quotations, processing sales documentation, and ensuring smooth coordination with clients and internal departments. This role requires a highly detail-oriented individual with strong analytical skills and proficiency in Microsoft Excel. The ideal candidate is organized, proactive, and capable of working efficiently in a fast-paced environment.

Key Responsibilities

Prepare accurate and timely sales quotations based on client

requirements

• Coordinate with clients to clarify requirements and provide complete sales documentation
• Support Sales Executives by ensuring quotations comply with company pricing guidelines and approval processes
• Encode, monitor, and analyze sales data using Microsoft Excel and internal systems
• Review sales transactions to ensure accuracy, completeness, and compliance
• Identify discrepancies in data and coordinate necessary corrections
• Coordinate with Procurement, Finance, and Logistics teams for smooth order processing
• Assist in client accreditation and ensure all required documents are complete and updated
• Maintain organized records of quotations, transactions, and client communications
• Prepare reports and provide administrative support to the Sales Team
• Perform other related tasks as assigned

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or any related course
• Fresh graduates are welcome to apply
• Experience in Sales Administration, Sales Support, Sales Coordination, or related roles is an advantage
• Skills & Competencies
• Strong attention to detail and accuracy in documentation
• Proficient in Microsoft Excel (formulas, data tracking, sorting/filtering, and basic data analysis)
• Good analytical and problem-solving skills
• Strong communication and coordination skills