Accounting Specialist

The Accounting Specialist / Bookkeeper will manage day-to-day financial operations, keep general ledgers meticulously up to date, handle invoicing for international transactions, track expenses, and perform financial reconciliations. This role provides critical back-office stability to support our ongoing global expansion.

Key Responsibilities

• Invoicing & Accounts Receivable
• Issue accurate, timely invoices to clients, brokers, and partners according to contract milestones and payment

schedule

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• Monitor incoming payments, track outstanding receivables, and issue polite follow-ups for overdue accounts.
• Ledger Management & Expense Tracking
• Maintain up-to-date financial records across general ledgers using cloud accounting software.
• Categorize and log all operational, vendor, shipyard, and administrative expenses with high precision.
• Collect and archive digital receipts, invoices, and payment confirmations for compliance and audit readiness.
• Bank & Financial Reconciliation
• Conduct weekly and monthly reconciliations between bank statements, credit card statements, and internal accounting records.
• Identify and resolve ledger discrepancies, double entries, or missing documentation proactively.
• Financial Reporting
• Prepare monthly balance sheets, income statements (P&L), cash flow summaries, and custom financial reporting spreadsheets for executive review.

Skills & Qualifications

• Experience: At least 1 year of experience in bookkeeping, accounting assistance, or general financial administration (experience in international transactions, manufacturing, or luxury maritime is a plus).
• Technical Skills: ○ Advanced proficiency in accounting software (e.g., QuickBooks Online, Xero). ○ Strong Excel / Google Sheets skills (formulas, financial formatting, data reconciliation).
• Attributes: High attention to detail, strong integrity with confidential data, and an organized approach to financial record-keeping.