Executive Assistant to the CHRO

The Executive Assistant to the CHRO provides high-level coordination and administrative support to the Chief Human Resources Officer by managing

schedule

s, facilitating communication, and ensuring timely execution of key priorities. The role ensures alignment, organization, and follow-through of HR initiatives to support efficient leadership and decision-making. Additionally, this position provides coordination, documentation, and logistical support to the Learning & Organizational Development (L&OD) function, including training and development activities that support organization-wide capability building.DUTIES AND RESPONSIBILITIES1. Executive Coordination and Priority Control

Schedule and manage the CHRO's calendar and priority commitments. Coordinate meetings, agendas, and required materials for executive discussions. Track and follow through on key HR initiatives and action items. Screen communications and ensure timely routing of concerns and requests. Maintain organized executive records, documents, and meeting files.2. Strategic Coordination and Initiative Tracking

Support coordination of HR strategic initiatives and projects. Synthesize updates, reports, and data for executive review. Track key deliverables, timelines, and action plans. Serve as liaison between the CHRO and internal stakeholders. Standardize documentation and reporting formats for HR initiatives.3. Executive Communication and Stakeholder Monitoring

Screen and manage executive communications on behalf of the CHRO.Synthesize key messages, updates, and briefing materials. Serve as point of contact for internal and external stakeholders. Support preparation of presentations, reports, and executive communications. Ensure timely and accurate dissemination of information.4. Administrative Coordination and Documentation Control

Coordinate and maintain executive and HR documentation and records. Ensure timely submission and organization of reports and required documents. Monitor compliance with administrative processes and documentation standards. Facilitate coordination of administrative requirements and internal processes.5. L&OD Coordination, Training Logistics and Delivery Support

Coordinate training

schedule

s, venues, materials, equipment, and related requirements for L&OD programs. Ensure readiness of training requirements and cost-efficient use of training resources. Request and monitor training-related expenses in line with the approved training budget. Maintain attendance, training records, trackers, and databases; prepare and consolidate required training reports. Assist during training sessions and support facilitators, participants, and material distribution. Communicate training

schedule

s and updates and coordinate logistics with departments and participants. Gather feedback and assist in training evaluation, effectiveness analysis, and continuous improvement of L&OD processes.6. Corporate Standards & Administration

Skills Development: Own continuous development and apply learning to improve performance. Code of Ethics and Conduct: Comply with the Company Code of Ethics, Code of Conduct, and applicable policies. Quality Management: Follow documented procedures, report non-conformities, and support continuous improvement. Safety and Workplace Hazards: Follow applicable workplace safety requirements and safe work practices, use required PPE when necessary, and promptly report hazards, unsafe conditions, incidents, and near misses. Data Privacy: Protect personal, confidential, and sensitive information in accordance with policy and law. Other Duties: Perform other related duties that may be assigned within the reasonable scope of the position.QUALIFICATIONS

Technical Knowledge

Advanced calendar management, executive scheduling, and priority coordination. Proficiency in Microsoft Excel, PowerPoint, and Word for reports and executive materials. Executive report, briefing document, and presentation-deck preparation.HR process, documentation, project/initiative tracking, and workflow coordination. Data organization, reporting consolidation, dashboard tracking, and records management. Working knowledge of training scheduling, logistics coordination, training records, and basic T&D processes. Behavioral Competencies

Professionalism, discretion, confidentiality, and integrity. Strong organization, time management, and multiple-priority handling. Excellent communication and stakeholder coordination. Proactive, detail-oriented, and strong follow-through capability. Problem-solving mindset and ability to anticipate executive needs. Adaptability, collaboration, and ability to work under pressure. Job Requirements

Education: Graduate of Business Administration, Psychology, Human Resource Development, or related field. Experience: At least 2–4 years of experience in executive support, HR coordination, or a similar role (experience supporting senior leaders or executives is highly preferred). Additional Assets: Exposure to training coordination, logistics, or L&OD support is an advantage; strong proficiency in MS Office (especially Excel and PowerPoint); proven experience in report preparation, presentation support, executive deliverables, and handling confidential information.