Finance & Administration Coordinator (FULLY REMOTE)

• Finance & Administration Coordinator
• Remote – Philippines | Full-Time

We are looking for an experienced Finance & Administration Coordinator to support the day-to-day accounting, bookkeeping and administrative functions of a US-based fencing and building materials business. The role is hands-on and requires someone who is confident working in Xero, understands AP/AR, reconciliations and transaction coding, and can keep financial records accurate and current.

Responsibilities

• You will be responsible for: Daily bookkeeping in Xero
• Entering and reviewing supplier bills
• Raising and reviewing customer invoices
• Accounts payable and accounts receivable
• Allocating customer and supplier payments
• Bank feed review and reconciliation
• Credit card reconciliation
• Supplier statement reconciliation
• Processing supplier credits and credit

note

• sReviewing aged receivables and aged payables
• Following up outstanding customer payments where required
• Identifying duplicate, missing or incorrectly coded transactions
• Maintaining accurate customer and supplier records
• Assisting with inventory-related accounting entries
• Supporting month-end reconciliations
• Preparing spreadsheets and basic financial reports
• Maintaining organized supporting documentation
• Assisting management and external accountants/CPAsGeneral finance and administrative support
• Who We Are Looking ForThe ideal candidate: Has strong hands-on Xero experience
• Understands basic bookkeeping and accounting principles
• Has experience with both AP and ARIs confident reconciling bank and credit card accounts
• Can investigate discrepancies rather than ignoring them
• Is comfortable working with supplier invoices, credits, payments and statements
• Has strong Excel or Google Sheets skills
• Is highly organized and detail-oriented
• Can manage a high volume of transactions
• Communicates clearly in written English
• Is comfortable following up suppliers, customers and internal team members
• Can work independently
• Takes ownership of issues through to resolution

Preferred Experience

Ideally 3+ years of bookkeeping, finance administration or accounting support experience. Experience with any of the following is particularly relevant:US companies

Construction

• Building materialsWholesale/distributionInventory-based businesses
• High-volume AP and ARExperience supporting a US business is preferred but not essential if you have strong Xero and bookkeeping experience. Xero

Experience Required

You should be comfortable with: Bank feeds

Bank reconciliation

Customer invoices

Supplier bills

Credit

note

sPayments

Chart of accounts

Transaction coding

Aged receivables

Aged payables

• General ledger review
• Balance sheet accounts
• Profit & loss reports
• Candidates with only limited or occasional Xero exposure are unlikely to be suitable. Preferred Software Skills
• Experience with any of the following is helpful: Xero

Microsoft Excel

Google Sheets

• Outlook / Gmail
• Google Drive / DropboxBill.com or similar AP systems

Payroll systems

ERP or inventory systems

What Matters Most

• We are looking for: Accuracy
• Strong Xero competency
• Attention to detail

Good organization

Problem-solving ability

Reliability

Clear communication

Ownership of tasks

We want someone who does more than enter transactions. You should be able to spot when something looks wrong and investigate it. Working ArrangementFull-timeRemotePhilippines-basedSupporting a US business

• Some overlap with US Pacific Time will be required
• Regular communication with management, customers, suppliers and external accountants

Career Opportunity

There is opportunity to progress into: Senior Finance Administrator → Bookkeeper / Accountant → Finance Managerfor the right candidate.

How to Apply

• Please include: Resume
• Years of bookkeeping/accounting experience
• Years of Xero experience
• Description of previous Xero

responsibilities

• Experience with AP and ARExperience with bank reconciliations
• Experience with US businesses
• Industries previously worked in
• Excel skill level

Relevant bookkeeping/accounting

qualifications

Shortlisted applicants will complete a short practical bookkeeping/Xero assessment.