Senior Project & Business Support Coordinator | WFH | Day Shift | Weekends Off

Coordinate Strategic Priorities Across the Data and Technology Industry

Modern technology leaders need seamless coordination across executives, projects, clients, and strategic priorities. The Senior Project & Business Support Coordinator provides this critical support through proactive planning, stakeholder engagement, and disciplined execution. Contribute to high-impact data and technology initiatives while building a long-term global career with Emapta, designed for top 1% talent seeking growth, purpose, and premium opportunities and global success. Snapshot

• Employment Type: Full-time
• Work Setup: Permanent Work From Home
• Shift: Day Shift, 9:00 AM-6:00 PM AEST, Weekends Off

Benefits

Day 1 HMO coverage with free dependent

Competitive Salary Package

Day Shift

schedule

• Fixed weekends off
• Permanent WFH arrangement

Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer! Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)Unlimited opportunities for employee referral incentives across the organization

• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications5+ years of experience as an Executive Assistant, Executive Business Partner, Project Coordinator, Business Support Specialist, Operations Support Specialist, or in a similar role

• Proven experience supporting senior executives, business leaders, or senior stakeholders
• Strong background in calendar management, executive administration, meeting coordination, project tracking, task management, and stakeholder follow-up
• Demonstrated ability to manage competing priorities, meet deadlines, and work independently with minimal supervision
• Excellent written and verbal communication skills
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Experience using Microsoft Teams, Zoom, Slack, Google Workspace, CRM platforms, and project management tools such as Monday.com, Asana, Jira, ClickUp, Trello, or Smartsheet

• Experience collaborating with diverse stakeholder groups across multiple time zones
• Experience supporting client-facing, sales, business development, or pre-sales activities is highly preferred
• Exposure to the IT and technology sector is preferred

Core Competencies

• Executive and business coordination
• Calendar and priority management
• Project and task coordination
• Client and stakeholder relationship management
• Research and information synthesis
• Meeting, event, travel, and logistics coordination
• Organization and attention to detail
• Proactive problem-solving and sound judgment
• Professionalism, discretion, and confidentiality
• Accountability and consistent follow-through

Ideal Candidate Profile

• Proactive and capable of anticipating business and executive needs
• Resourceful and confident in identifying solutions independently
• Commercially aware and attentive to broader business priorities
• Client-focused and committed to delivering excellent service
• Comfortable engaging with senior executives and external stakeholders
• Adaptable, dependable, and calm under pressure
• Tech-savvy and comfortable learning new business and collaboration tools

Responsibilities

Executive and Business Support

Provide comprehensive executive, administrative, operational, and organizational support to senior leaders. Manage complex calendars, appointments, meetings, and

schedule

• Coordinate meetings involving multiple stakeholders across different time zones. Identify and resolve scheduling conflicts proactively. Monitor commitments, deadlines, deliverables, and follow-up actions. Prepare, organize, and maintain presentations, reports, documents, and other business materials. Draft, proofread, and format business correspondence, presentations, and reports. Support special projects, strategic initiatives, and ad hoc requests. Anticipate executive needs and provide proactive support with minimal supervision. Client, Stakeholder, and Pre-Sales Support

Support engagements with clients, prospects, partners, and other stakeholders. Coordinate client meetings, presentations, workshops, and business reviews. Assist with business development and pre-sales activities, including meeting coordination, follow-ups, and the preparation of supporting materials. Prepare client profiles, company backgrounders, meeting briefs, presentations, and reports. Maintain records of client commitments, action items, and next steps. Coordinate internal resources required for proposals, presentations, and client engagements. Serve as a professional point of contact for internal and external stakeholders when required. Build strong working relationships with executives, clients, and cross-functional teams. Project Coordination and Task Management

Coordinate project activities, timelines, deliverables, and dependencies. Track tasks, action items, commitments, and project milestones. Prepare project status updates and progress reports. Maintain complete and accurate project documentation and records. Use project management and collaboration tools to monitor activities, deadlines, and deliverables. Identify risks, delays, and issues, and address or escalate them proactively. Collaborate with internal teams to ensure commitments are completed on time. Research and Business Support

Research clients, prospects, companies, industries, competitors, market trends, and technologies. Gather information from reliable sources and prepare concise summaries and insights. Assist executives with research and preparation for client meetings and business discussions. Monitor relevant business and technology developments that may support strategic initiatives. Identify information, solutions, and recommendations independently and resourcefully. Meeting, Event, and Logistics Coordination

Coordinate leadership, client, prospect, and internal meetings. Arrange meeting rooms, facilities, equipment, technology, catering, and other requirements. Prepare agendas and supporting materials. Take meeting

note

s and maintain action-item trackers when required. Organize workshops, conferences, client events, and other business activities. Provide end-to-end logistics support for meetings and events. Travel and Administrative Coordination

Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries. Manage travel changes, cancellations, and related requirements. Assist with planning business trips, client visits, conferences, and executive engagements. Confidentiality and Professionalism

Handle confidential business, financial, client, employee, and executive information with discretion. Exercise sound judgment when managing sensitive matters. Maintain professionalism in all interactions with executives, clients, and stakeholders. Complete communications, commitments, and follow-up actions promptly. About the Client

Our client is a progressive Australian data and analytics company recognized for delivering major transformation programs across large and mid-sized enterprises. Combining deep business expertise with advanced data engineering, analytics, and artificial intelligence capabilities, it turns complex information into actionable insights that improve growth, efficiency, and strategic decision-making. Its experienced specialists support organizations across banking, insurance, retail, legal, underwriting, and real estate, strengthening internal capabilities and solving critical business challenges through innovative, practical, and scalable technology solutions with lasting commercial impact. Join the Top 1% Talent. A better career. A better life. Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being. Apply now and experience the difference!