Human Resource Officer - The Mini Suites -Eton Tower Makati

The HR Officer is responsible for supporting and implementing human resources programs and activities, including employee engagement, timekeeping, recruitment, employee records, HR administration, and coordination of employee-related concerns. The role ensures accurate and timely preparation of HR reports and documentation, promotes employee participation in company initiatives, and provides effective administrative support to ensure smooth day-to-day HR operations and compliance with company policies and procedures. Administration- Prepares office supplies inventory every month-end & include inventory of HR forms for replenishment.- Report any concerns of office equipment to HRM including Clinic amenities, staff-lockers, Cafeteria equipment and furniture.- Prepares & posts monthly Birthday celebrants- Update Staff Bulletin Board periodically.- Prepare and update the daily meal count and meal sheet according to daily manpower requirements.- Consolidate the actual meal counts against the meal sheet on a weekly basis for submission to the Finance Department.- Verify meal billing records against actual meal consumption to ensure accuracy and proper charging.- Develop and conduct quarterly surveys to evaluate the quality of meals and overall employee satisfaction with “Ome “ meal services. Timekeeping- Checks and monitors all Ins and Outs of the employees’ log-records in Biometrics System and the Zinghr System.- Generates timekeeping report from Biometrics against the Zinghr every cut-off ( every 6th-20th of the month and every 21st to 5th day of the month).- Prepares summary of timekeeping per payroll cut-off to be submitted to HRM no later than three (2) days before the cut-off date.- Ensure 100% accuracy of timekeeping submitted to HR-HO Timekeeping section.- Ensures that all OT duty and Vacation Leaves filed are with prior approval.- Checks completeness of required documents for Sick Leave. Compensation and Benefits- Champions the facilitation and administration of company benefits.- Record employee’s leave upon receipt at HR office.- Computes accurately the Leave balances of all employees and route the Summary to all Head of Departments monthly.- Collects and file copies of employee’s Loan voucher for record purposes.- Assist employee in filing of benefits claim for SSS, PHILHEALTH and PAG-IBIG.- Attends Trainings and / or Seminars for SSS, PHILHEALTH and PAG-IBIG- Leads employees to Housekeeping for Uniform issuance.- Requests for ID and nameplate production for newly hired employee and replacements.- Computes number of worked days by each employee in a month, minus absences, leave without pay and/or suspension and manning days to be submitted to HRM for verification and approval. After which, submit to Finance no later than 3rd day of the following month for Performance Incentive distribution. Recruitment - Assists Recruitment and Training Officer and HRM in the entire recruitment process.- Sourcing and conducting initial screening and interview, examination of applicants.- In charge in job posting in Jobstreet, Indeed and other social media accounts.- Facilitate the end -to -end recruitment process

Training and Organizational Development- To conduct “NEO-New Employee’s Orientation” program- Organize at least three (3) employee engagement initiatives annually to enhance employee morale and participation.- Administer post-activity surveys to employees to gather feedback, measure satisfaction, and identify areas for improvement.- Actively participate in all Head Office employee engagement activities and ensure the participation of TMS staff. Employee Relations- Enthusiastically participates in all activities and events related to employees.- Assists HR Manager in sourcing out for venues, transportation services, caterer etc. for employees’ activities.- Participate with HRM during administrative hearings of employee to record the conversation. Perform other tasks requested or assigned by the HR Manager & VP-HR/Admin